Administrative Assistant – Procurement & IT Support

Administrative Assistant – Procurement & IT Support
Location: Remote — Global (collaborating daily with IT & Contracts Management teams)
Employment Type: Full-time

Help us keep our operations running efficiently. As an Administrative Assistant – Procurement & IT Support, you’ll play a key role in managing IT procurement workflows, maintaining asset records, coordinating vendors, and supporting the Contracts Management team with documentation and compliance tasks.

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

Start Date: January 5, 2026

What you’ll do

Procurement & IT Support (Primary – ~60%)

• Manage the procurement process for IT hardware, software licenses, and accessories.
• Request quotes, compare pricing, and process purchase orders with vendors and suppliers.
• Maintain accurate device inventory records, including warranties and asset assignments.
• Track shipments to ensure timely delivery and deployment to internal and client users.
• Support IT onboarding/offboarding processes for equipment allocation and recovery.
• Prepare procurement and asset utilization reports to support data-driven decisions.
• Assist with IT administrative tasks, including vendor correspondence and documentation.

Contracts Management Support (Secondary – ~40%)

• Assist with drafting, organizing, and tracking contracts, NDAs, and renewals.
• Maintain up-to-date records in internal contract management systems.
• Coordinate approvals, signatures, and document version control.
• Ensure compliance with internal documentation and filing standards.
• Support reporting and documentation requests from the Contracts Management team.

General Administrative Duties

• Maintain organized shared folders and records for IT and Contracts teams.
• Schedule meetings, prepare minutes, and track follow-up actions.
• Create spreadsheets, reports, and summaries as needed.
• Perform additional administrative tasks as assigned by department leads.

What you’ll bring

• 2–4 years of experience in administrative, procurement, or operations roles.
• Proven background in procurement, purchasing, or inventory management.
• Excellent written and verbal English communication skills.
• Proficiency with Microsoft Office or Google Workspace (Sheets, Docs, Slides).
• Experience with procurement systems, CRMs, or asset management tools (a plus).
• Basic understanding of IT devices, accessories, and procurement lifecycles.
• Ability to work independently and meet deadlines in a fast-paced remote environment.
• High integrity and accountability when handling sensitive or confidential information.

How you work (competencies that matter)

Organization • Communication • Planning & prioritization • Problem solving • Professionalism • Quality focus • Dependability • Ethics